2021 FOOD VENDOR APPLICATION

General Information
Thank you for your interest in Chain of Parks Art Festival! Estimated festival attendance is 42,000 attendees throughout the weekend. Booth space is limited. Applications are accepted for review until January 31, 2021. If space is available, late applications may be considered with a $25 late fee. Acceptance of an application is not acceptance into the Festival. Applications will be reviewed and notification provided via email. Information, maps, set up times, permits, sales tax, rules & regulations, all will be emailed. The Festival is held outdoors on city streets and parks. Vendor fees will not be refunded if the Festival must be cancelled due to inclement weather, acts of God, or any other circumstance deemed necessary by Festival and City officials.

Please note that 2020 selected food vendors will get priority placement for 2021. The festival will be adjusting the layout of the festival due to Covid-19; due to limited space, we may have a reduced number of food vendors for 2021 only.

Important Dates

Insurance Certificate Due: March 31st, 2021
Setup Times & Information Provided: Early April 2021
Event Set Up: Friday, April 16th, 2021 (TBD Time)
Event Dates: April 17th & 18th, 2021
Event Times: Saturday, 4/17, 10am – 5:30pm, Sunday, 4/18, 10am – 5pm

Fees & Payments

Fees listed in the application are for both days of the Festival. Payment is due within two weeks of invitation to participate.

Documents Required

The following is required with your application:

Map, sketch or photos of booth
Menu or List of food items to be sold

Upon acceptance, the following must be provided by April 1:

Copy of Business Tax Certificate, DBPR License, or similar food service license
Certificate of Insurance with LeMoyne Art Foundation, Inc. listed as additional insured (General Liability insurance with $1,000,000/$1,000,000 limits of BI & PD)

Greening the Festival

Chain of Parks Art Festival is now in its 5th year of Greening the Festival. As a food vendor, you are an important part of this initiative. All food vendors are required to comply with the “Food Vendor Green Initiative Agreement” that is included below in this application.

Company Name:*

Contact Person:*

Email*

Phone:*

Cell Phone:

Mailing Address:*

Street Address Address Line 2 City State / Province / Region ZIP / Postal Code

Select Vendor Space Size

Space is extremely limited downtown, so please select your space size carefully. The entire footprint of your food preparation and serving area must fit within the space selected. Payment will be collected upon acceptance to festival. Fee is for both days of festival, including Saturday dinner service for Food Court vendors and others who chose to stay open through evening concert.

Please Select One*

10’ x 15’ Food Space $350
10’ x 20’ Food Space $400
10’ x 30’ Food Space $450
Small Cart Style Booth/Single Product Foods - $250 (i.e.: beverage, kettle corn, shaved ice, ice cream, etc.) Limited availability. Placement is outside of food court. Licensed through Dept of Agriculture.

$25 for each 20 amp plug

Price: $25.00

NOTE: Vendors purchasing electricity will need to provide 100’ extension cords and mats to cover cords in street.

Explain any electricity needs:

Ice Service (Estimated number of bags)

ICE SERVICE: Festival provides ice sales onsite as a convenience to our vendors (usually at $4/bag). To help us estimate the amount of ice needed, please estimate the number of bags of ice you plan to purchase from us throughout the festival weekend. Money will be collected at the festival at time of purchase.

WATER SERVICE: Fresh water is available for fill at a central water valve, but no water hookups are in the Park.

Estimated arrival day:*

All vendors must be set, with all delivery vehicles removed from festival area by 10:00 a.m. each day.

Estimated arrival time:

Mobile Food Trucks – Service opens from:

Attach map, sketch, or photos of your booth or truck*

Drop files here or

Max. file size: 300 MB.

Attach menu or list of food items to be sold*

Drop files here or

Max. file size: 300 MB.

Special Needs / Requests:

DOCUMENTS REQUIRED TO PARTICIPTE

If accepted to participate, I will provide the following by April 1

Certificate of Insurance with LeMoyne Art Foundation, Inc. listed as additional insured. General Liability insurance with $1,000,000/$1,000,000 (occurrence/aggregate) limits of BI & PD.

One of the following which is required by the State of Florida to sell & serve food:*

Copy of your Department of Business and Professional Regulation License
Copy of your Department of Agriculture License
Will purchase a temporary license from State of Florida Division of Hotels & Restaurants at onsite inspection for a fee of $91.00, payable to onsite DBPR Supervisor who accepts money order or cashier check only

Upload Documents Now

Drop files here or

Max. file size: 300 MB.

2021 Food Vendor Green Initiative Agreement

Thank you for your interest in providing food service at the 20th annual Chain of Parks Art Festival. The festival strives to have not only a wide variety of delicious food, with a preference for local food trucks, but also vendors who embrace our commitment to Green the Festival! We reach a recycle rate of 72.06% for 2019, the goal for 2021 is 75% or more.

Through our partnerships with Sustainable Tallahassee, City of Tallahassee, Green Party Events, Leon County, and Marpan Recycling, the Festival is now a Green event. The Festival saves recyclable and compostable materials from our landfills, recycles cooking oils, as well as educates and encourages participation from a community who values the effort. For our efforts in 2016, the Festival was awarded the ReThink Energy Florida 2016 Energy Innovator Award and 2016 Best Practice Award Finalist by Sustainable Florida. In 2017, Sustainable Tallahassee won the Florida Recycle Today award for “Outstanding Recycling Program or Event” for greening the Festival.

Green the Festival! requires NO Styrofoam food & beverage containers or plastic bags in the Festival. This requirement reduces waste generated from food and beverage containers by allowing for recycling. Reducing food waste is accomplished through donations.

The green initiative requires participating food vendors to follow specific guidelines:

Do not use Styrofoam containers. Period.
If you do not have a provider, we have negotiated a discounted rate from Dade Paper for non-Styrofoam food and beverage options. Contact James Garvin at jgarvin@dadepaper.com and mention the Chain of Parks Art Festival for discount.
Do not use plastic grocery-style bags.
If you have unsold prepared food at the end of the day on Saturday or Sunday, rather than throw it away, please package it to be picked up by local non-profits who serve the homeless in our community.
Use the recycling bins, including cooking oil barrel, and compost bins located in the food vendor court for convenient use.

Please check the box below as acknowledgment of receiving and accepting these guidelines for participating in the 2021 Festival.

I Agree*

Yes

Chain of Parks Art Festival 2021 GENERAL RELEASE OF CLAIMS & HOLD HARMLESS AGREEMENT

LEMOYNE ART FOUNDATION, INC. does NOT provide liability insurance for the protection of persons, vendors, entertainers, merchants, organizations, spectators or others who participate in any LEMOYNE ART FOUNDATION, INC. event.

In consideration of participating in the Chain of Parks Art Festival, I do hereby release and forever discharge LEMOYNE ART FOUNDATION, INC., its members, officers, employees, agents, servants, volunteers and sponsors from any and all actions, negligence, causes of actions, claims and demands, for any damage, loss or injury, which hereafter may be sustained by me or my organization in connection with or relating to any LEMOYNE ART FOUNDATION, INC. event.

This release extends to, applies to, covers and includes all known, unknown, disclosed, unforeseen, unanticipated and unsuspected injuries, damages, losses and liabilities, and the consequences thereof, notwithstanding the provisions of any state, federal, local or territorial law or statute to the contrary. Such provisions are hereby expressly waived.

It is further understood and agreed that my/my organization’s participation in any LEMOYNE ART FOUNDATION, INC. event is not to be construed as an admission of liability or the assumption of any responsibility by LEMOYNE ART FOUNDATION, INC., its members, officers, employees, agents, servants, volunteers and/or sponsors for any act or omission by me or any member(s) of my organization.

I hereby agree on behalf of my organization, its heirs, executors, administrators, and assigns to indemnify LEMOYNE ART FOUNDATION, INC. and its members, officers, employees, agents, servants, volunteers and sponsors, jointly and severally, and to hold them harmless from and against any and all actions, negligence, claims, demands and liabilities, loss damages and expense of whatever kind or nature, including attorney fees, which may from any organizations participation in the LEMOYNE ART FOUNDATION, INC. event. Furthermore, I agree that the venue for any claim or matter relating to this agreement shall be Leon County, Florida.

LEMOYNE ART FOUNDATION, INC., The City of Tallahassee and The Tallahassee Police Department reserve the right to remove any misrepresented or inappropriate material or persons from any LEMOYNE ART FOUNDATION, INC. event, including but not limited to, The Village. Non-compliance with Chain of Parks Art Festival’s directive, rules and/or regulations will result in the forfeiture of my/my organization’s booth and immediate closure by the Tallahassee Police Department and LEMOYNE ART FOUNDATION, INC.

I Agree*

Yes

Payments*

I will send a money order or check made payable to Chain of Parks Art Festival to 125 N. Gadsden Street, Tallahassee, Florida 32301. I understand that a $25.00 NSF (Non-sufficient funds) fee will be accessed for any returned checks.
Please charge my credit card for my participation fee.

Total

$0.00

NOTE: Credit card payments will be accepted via Paypal on the next page after clicking Submit below. You will receive two confirmation emails for a successful credit card payment: one from Chain of Parks with transaction details and one from Paypal with the payment confirmation. Please retain both receipts as proof of payment..

Covid-19 note:

Despite these challenging times, the love of fine art in our community has not diminished. The 2021 Chain of Parks Art Festival will adapt to follow all current COVID-19 safety precautions as mandated by City, County and CDC guidelines. Our goal is to provide a FUN & SAFE art show for our community and artists. You may need to adapt some of your set-up/ practices to be in line with Covid-19 safety protocols, non-compliance will not be tolerated. If you need help, please let us know.

The festival will determine in early 2021 if the festival will need to evolve into a predominately virtual event, or if we can remain in the parks. Please remain flexible and note that we will alert you to cancelation or any major changes by early February. Please stay engaged and follow directions carefully to avoid confusion and safety concerns.

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